Attendance & Absence

If your child is absent from school

There is a proven link between good attendance and educational attainment and so we ask parents to support us by ensuring their child comes to school as regularly as possible.

If your child cannot to come to school please use our dedicated absence email, stating the name and tutor group of your child as well as the reason for absence, or phone 01962 734361. If possible, please tell us before 9.30am. You should tell us on the first day that your child is absent and continue to inform us each day that they are absent. If an absence is longer than three days, please also provide a signed letter, when the child returns to school, giving the reasons for absence.

What if I forget to tell school that my child is ill?

Please let us know as soon as possible, otherwise, the absence continues to show as unexplained and we will contact to find out the reason. If you do not reply, the absence remains unauthorised and if it is still unauthorised at the end of the academic year, it becomes a permanent part of their school record. A high rate of unauthorised absence is viewed as a matter of concern both by the school and by the sixth form colleges to which your child may wish to apply.

My child has a dentist appointment / music exam etc.  What should I do?

Please try to make all appointments out of school hours but if this is not possible, write a note to Student Services or email The register can be updated in advance.

What if my child misses tutor time because they are at a meeting/music lesson/sports event?

When teachers need to take students out of tutor time, they tell the Student Services who then mark the students as present at school. Sometimes, these activities change at very short notice and students may be marked absent until we can check with the teacher or with a parent.

I need to take my child out of school for another reason.  What should I do?

Occasionally, you may need to ask permission to take your child out of school for other reasons. The circumstances under which the school is able to authorise absence are very limited. Absence can be authorised for the following reasons:

  • Sickness
  • Unavoidable medical/dental appointments
  • Days of religious observance
  • Bereavement or other exceptional personal circumstances
  • Seeing a parent who is on leave from the armed forces
  • External examinations
  • When Traveller children go on the road with their parents.

The school is unable to authorise holidays in term time, or visits to/from relatives unless there are very exceptional circumstances. In making a decision about very exceptional circumstances, we would need to take into account the child’s age, stage of education, assessment weeks and educational progress. It is particularly unlikely that absence could be authorised in Years 9, 10 and 11. More information can be found in our attendance policy .

If you need to apply for an authorisation of school absence during term time, please download the request form below.

Information was sent out to parents for the start of the new academic year (September 2015) about  Local Authority powers to issue Penalty Notices to parents/ guardians whose children have periods of unauthorised absence. This can also be downloaded below.