Attendance & Absence

If your child is absent from school

There is a proven link between good school attendance and educational attainment and so we ask parents and carers to support us by ensuring their child comes to school as regularly as possible.

If your child cannot to come to school please use our dedicated absence email, stating your child’s name and tutor group as well as the reason for absence, or phone 01962 734361 (option 2 student services). If possible, please inform us before 9.30am. You should tell us on the first day that your child is absent and continue to inform us each day that they are absent.

What if I forget to tell school that my child is ill?

Please let us know as soon as possible, otherwise, the absence continues to show as unexplained and we will make contact to find out the reason. If you do not reply, the absence remains unauthorised and if it is still unauthorised at the end of the academic year, it becomes a permanent part of their school record.  A high rate of unauthorised absence is viewed as a matter of concern both by the school and by the sixth form colleges to which your child may wish to apply and may result in a fixed penalty being issued following Hampshire County Council guidelines.

My child has a dentist appointment / music exam etc.  What should I do?

We recognise it is not always possible but please try to make all appointments out of school hours.  If this is not possible, please write a note to Student Services or email The register can be updated in advance.

When attending appointments it is very important that students sign in/out at Student Services via the intercom at the main entrance to Eliot.

What if my child misses tutor time because they are at a meeting/music lesson/sports event?

When teachers need to take students out of tutor time, they tell the Student Services who then mark the students as present at school. Sometimes, these activities change at very short notice and students may be marked absent until we can check with the teacher or with a parent.

I need to take my child out of school for another reason.  What should I do?

Occasionally, you may need to ask permission to take your child out of school during term time. The circumstances under which the school is able to authorise absence are very limited. Absence can be authorised for the following reasons:

  • Sickness
  • Unavoidable medical/dental appointments
  • Days of religious observance
  • Bereavement or other exceptional personal circumstances
  • External examinations
  • When Traveller children go on the road with their parents.

Under the Hampshire code of contact Head Teachers are only allowed to authorise an absence if it is ‘unexpected, rare, unavoidable and short’.  A planned holiday in term time cannot be classed as unexpected.

If you need to apply for an authorisation of school absence during term time, please download the request form below.

Fixed Penalties for non school attendance

Section 444A of the Education Act gives powers to the local authority, and Head Teachers to issue penalty notices in circumstances where it is believed that a person has committed an offence under Section 444A(1); that is, where a child fails to attend regularly at their registered school. This information can be downloaded below.